So, you've found a great candidate who started as a temporary employee, and now you want to offer them a permanent position. That's fantastic news! To make this transition smooth and professional, you'll need a solid Temp To Perm Offer Letter Sample. This article is here to break down exactly what goes into one and why it's so important for both you and your new permanent team member.
What is a Temp To Perm Offer Letter Sample and Why is it Important?
A Temp To Perm Offer Letter Sample is basically a formal document that spells out the details of converting a temporary employee into a full-time, permanent one. Think of it as a bridge, making sure everyone understands the new terms of employment. It’s not just a handshake; it's a clear agreement about what comes next.
The importance of a well-written Temp To Perm Offer Letter Sample cannot be overstated. It sets clear expectations, prevents misunderstandings, and ensures that both the company and the employee are on the same page regarding their new permanent role. It's a crucial step in showing your commitment to the employee and solidifying their place in your team.
Here's what you typically find in a temp-to-perm offer letter:
- Candidate's Name and Contact Information
- Company's Name and Contact Information
- Date of the Letter
- Confirmation of the Permanent Position
- Start Date of Permanent Employment
- Salary and Benefits Information
- Reporting Structure and Job Duties
- Any Contingencies (like background checks, if applicable)
- Acknowledgement and Signature Section
Temp To Perm Offer Letter Sample for Standard Conversion
[Your Company Letterhead]
[Date]
[Candidate's Full Name]
[Candidate's Address]
Dear [Candidate's Name],
Following your successful tenure as a temporary employee, we are delighted to offer you a permanent position as a [Job Title] at [Your Company Name]. Your contributions during your temporary assignment have been greatly appreciated, and we believe you will be a valuable asset to our permanent team.
This permanent role will commence on [Start Date] . Your starting salary will be [Salary Amount] per year, paid on a [bi-weekly/monthly] basis. You will also be eligible for our company's comprehensive benefits package, which includes [list key benefits such as health insurance, paid time off, retirement plan, etc.]. Further details regarding benefits enrollment will be provided during your onboarding.
Your primary responsibilities will include [briefly list 2-3 key responsibilities]. You will report to [Manager's Name], [Manager's Title].
We are excited about the prospect of you joining our team permanently. Please signify your acceptance of this offer by signing and returning a copy of this letter by [Response Deadline] .
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
I accept this offer: _________________________ Date: _________________________
Temp To Perm Offer Letter Sample with a Salary Increase
[Your Company Letterhead]
[Date]
[Candidate's Full Name]
[Candidate's Address]
Dear [Candidate's Name],
We are thrilled to officially offer you a permanent position as a [Job Title] at [Your Company Name], effective [Start Date]. Your performance as a temporary employee has been outstanding, and we are eager for you to become a permanent member of our team.
In recognition of your skills and contributions, your starting salary for this permanent role will be [New Salary Amount] per year, an increase from your temporary rate. This will be paid [bi-weekly/monthly]. In addition to your competitive salary, you will receive our full suite of employee benefits, including [list key benefits].
As a permanent [Job Title], your duties will be focused on [briefly list 2-3 key responsibilities]. You will continue to report to [Manager's Name].
We are very excited for you to take this next step with us. Kindly return a signed copy of this letter by [Response Deadline] to confirm your acceptance.
Warmly,
[Your Name]
[Your Title]
[Your Company Name]
I accept this offer: _________________________ Date: _________________________
Temp To Perm Offer Letter Sample with Changed Benefits
[Your Company Letterhead]
[Date]
[Candidate's Full Name]
[Candidate's Address]
Dear [Candidate's Name],
It is with great pleasure that we extend to you an offer of permanent employment as a [Job Title] at [Your Company Name], commencing on [Start Date]. We have been impressed with your dedication and work ethic during your temporary assignment and believe you are a perfect fit for our permanent staff.
Your annual salary for this permanent position will be [Salary Amount] , paid [bi-weekly/monthly]. As a permanent employee, you will now be eligible for our comprehensive benefits program, which differs slightly from the temporary arrangements. Our permanent benefits include [list specific permanent benefits, e.g., extended health coverage, dental plan, life insurance, higher PTO accrual]. You will receive detailed information on how to enroll in these benefits separately.
Your primary responsibilities will include [briefly list 2-3 key responsibilities], reporting to [Manager's Name].
We are confident you will thrive in this permanent role. Please sign and return this letter by [Response Deadline] to confirm your acceptance.
Best regards,
[Your Name]
[Your Title]
[Your Company Name]
I accept this offer: _________________________ Date: _________________________
Temp To Perm Offer Letter Sample with Probationary Period
[Your Company Letterhead]
[Date]
[Candidate's Full Name]
[Candidate's Address]
Dear [Candidate's Name],
We are pleased to offer you a permanent position as a [Job Title] at [Your Company Name], effective [Start Date]. Your performance has shown us you are a valuable potential long-term member of our team.
Your annual salary will be [Salary Amount] , paid [bi-weekly/monthly]. You will also be entitled to our standard employee benefits, as outlined in our employee handbook. Please note that this offer is contingent upon the successful completion of a [e.g., 90-day] probationary period. During this time, your performance will be reviewed, and your continued employment will be confirmed at its conclusion.
Your responsibilities will include [briefly list 2-3 key responsibilities], and you will report to [Manager's Name].
We believe you will excel in this role. Please sign and return this letter by [Response Deadline] to accept.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
I accept this offer: _________________________ Date: _________________________
Temp To Perm Offer Letter Sample with a Notice Period Change
[Your Company Letterhead]
[Date]
[Candidate's Full Name]
[Candidate's Address]
Dear [Candidate's Name],
We are excited to offer you a permanent position as a [Job Title] at [Your Company Name], starting on [Start Date]. We have been very impressed with your work and are confident you will continue to be a great asset to our company.
Your annual salary will be [Salary Amount] , paid [bi-weekly/monthly]. You will also receive our standard benefits package. As a permanent employee, the notice period required for resignation will change from your temporary arrangement. Your employment will be subject to a [e.g., two-week] notice period, as detailed in our employee handbook.
Your core duties will include [briefly list 2-3 key responsibilities], and you will report to [Manager's Name].
We look forward to your continued success with us. Please sign and return this letter by [Response Deadline] to confirm your acceptance.
Regards,
[Your Name]
[Your Title]
[Your Company Name]
I accept this offer: _________________________ Date: _________________________
Temp To Perm Offer Letter Sample with Performance Bonuses
[Your Company Letterhead]
[Date]
[Candidate's Full Name]
[Candidate's Address]
Dear [Candidate's Name],
We are delighted to extend an offer for a permanent position as a [Job Title] at [Your Company Name], effective [Start Date]. Your contributions during your temporary assignment have been exceptional, and we are thrilled to have you join us permanently.
Your annual salary will be [Salary Amount] , paid [bi-weekly/monthly]. In addition to your salary and our comprehensive benefits, you will be eligible for our performance bonus program. Details regarding the bonus structure and eligibility criteria will be provided separately. We aim to reward high performance and value your commitment.
You will be responsible for [briefly list 2-3 key responsibilities] and will report to [Manager's Name].
We are eager for you to embark on this permanent journey with us. Please sign and return this letter by [Response Deadline] to accept this offer.
Best,
[Your Name]
[Your Title]
[Your Company Name]
I accept this offer: _________________________ Date: _________________________
Temp To Perm Offer Letter Sample with Revised Job Title
[Your Company Letterhead]
[Date]
[Candidate's Full Name]
[Candidate's Address]
Dear [Candidate's Name],
Following your successful temporary engagement, we are very pleased to offer you a permanent role at [Your Company Name]. Due to your demonstrated aptitude and the evolving needs of our team, we are offering you the permanent position of [New Permanent Job Title] , effective [Start Date].
Your annual salary for this role will be [Salary Amount] , paid [bi-weekly/monthly]. You will also receive our full employee benefits package, including [list key benefits].
In your new capacity as [New Permanent Job Title], your responsibilities will include [briefly list 2-3 key responsibilities]. You will report directly to [Manager's Name].
We are excited about this progression for you and for our company. Please sign and return this letter by [Response Deadline] to confirm your acceptance.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
I accept this offer: _________________________ Date: _________________________
Using a clear and comprehensive Temp To Perm Offer Letter Sample is vital for turning temporary employees into valued permanent members of your team. These templates provide a solid foundation, but always remember to customize them to fit the specific details of each offer. By being transparent and professional, you ensure a positive transition and build a stronger workforce for the future.